Town of Otisfield
Board of Selectmen Meeting Minutes
February 20, 2013
1. CALL TO ORDER: The regular meeting was called to order at 7:00 PM. Hal Ferguson – Chairman, Rick Micklon & Lenny Adler present
2. FLAG SALUTE:
Audience and Board members saluted the flag.
3. ACTION ON MINUTES:
A. Meeting minutes from February 6, 2013. *Motion to accept minutes. LA/RM– Unanimous.
4. SPECIAL EVENTS
A. None.
5. COMMITTEE REPORTS:
A. Garage Telephone: David Hyer - A two (2) phone line system is needed. AT&T Model has a corded base with (1) extra cordless handset through Staples for $160.00. Extra handsets on sale for $50.00 each. A Panasonic Model corded base with (2) extra cordless handsets can be ordered at provantage.com for about $188.00. Extra handsets are $60.00 each. Discussion: Both models offer the same features: Answering machine, phone directory and additional handset. Cords on both handsets are short, recommending longer handset cord for approx. $8.00, a phone ringer with an extra large alarm when the phone goes off is approx. $24.00. A RM: I think 2 extensions would be enough and if they feel they need a 3rd then purchase it at that time. BOS agreed on purchasing AT&T base w/ (1) extra cordless
from Staples. A phone light flasher will be purchased as well.
6. DEPARTMENT HEADS:
A. Fire Department: Jared Damon did specs for electrical bids/lighting system for Spurr’s Corner, Gore Station and Pugleyville Fire Station. Three (3) bids were received. BOS reviewed bids by station w/ Jared. New England Electric out of Naples, Field Electric out of Otisfield and Morrell Co. Electric out of Casco/Otisfield. Jared is recommending that the BOS go w/ Morrell Co. *Motion to go w/ Morrell Co for installing the lights. HF/LA – Unanimous. Discussion: Jared will contact Morrell Co. and have him come to Town office to sign paperwork and coordinate things.
B. Fire Chief: The Fire Dept. re-elected Mike Hooker as Fire Chief in January. *Motion to accept the unanimous decision of the FD and re-appoint Mike Hooker as Fire Chief. HF/RM – Unanimous. MIM will contact MH to come in and get sworn in.
7. QUESTIONS/COMMENTS FROM THE PUBLIC.
A. Elaine Doble-Verrill discussed a new sign for the Community Hall. BOS discussed safety concerns of having sign on the front of the building. All agreed that a sign on the side of the building is the safest way to go due to the limitations of the building. *Motion to support a lighted sign on the side of the building. LA/HF – Unanimous. MIM has a catalogue she will look through to find something comparative to what they are looking for.
8. ADMINISTRATIVE ASSISTANT ITEMS
A. Portland Natural Gas Liason invitation: Wednesday, March 27th at Bethel Inn. *LA & CEO will attend.
B. Maine Road Fundamentals for Officials. Anyone involved w/ local road work should go. MIM would like Richard Bean Junior to go. It’s in May in Woodstock. *BOS agree that Richard should go.
C. Town Garage: No smoking signs are needed down there. *MIM will order signs from same place as before.
D. Foreclosure Notices: MIM sent out (27) certified mail foreclosure notices, (16) owners. March 28th is the foreclosure date.
E. Town crew/Highway Department: There will be a vacancy. This will be a full time position and should be advertised. Richard Bean’s input will be necessary.
F. The Freedom of Access Training through MMA: Bridgton Town Office, Thursday, February 21, 2013. The Office staff, CEO and BOS will attend.
G. Office Phone: MIM will need to eventually update her phone system, it’s working, but it occasionally shuts down on her. BOS agree to purchase asap.
9. ADJUSTMENTS TO AGENDA
A. None.
10. UNFINISHED BUSINESS
A. Municipal Garage update: Propane Tank and fuel line to the generator will need to be installed. Richard Bean will do the ditch for this but will need to go through the frost. LA will discuss this w/ him. LA: The doors/holding button, should we have them redo since it was put in wrong? RM says it’s worth asking and will find out from Building Solutions.
11. SELECTMEN’S ITEMS TO BE DISCUSSED & VOTED ON
A. Town Warrant: *Motion to sign Warrant #15 to pay the town bills. LA/HF - Unanimous.
B. *Motion to move into executive session @ 8:39 PM pursuant to Title 1 M.R.S.A. § section 405 (6) (H)
to discuss personnel matters. HF/RM – Unanimous. *Motion to close executive session @ 8:45PM. RM/LA – Unanimous. Discussion: NONE
12. QUESTIONS OR COMMENTS FROM THE BOARD
A. HPRC – Site Walk will be held on Saturday, February 23rd at 1:00 PM with a meeting in the Annex room to follow. TT sent out a reminder to the committee members and posted on web site.
13. ADJOURNMENT at 8:45 PM. *Motion by HF 2nd by RM Unanimous.
Respectfully submitted,
Tanya Taft, Secretary
Approved by:
Hal Ferguson, Chairman
Rick Micklon
Lenny Adler
Approved on March 6, 2013
TAFT
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